Whistleblowing

Implementation of whistleblowing system

• We will review and analyze the existing procedures and tools in the area of compliance in terms of their usefulness, effectiveness and the degree of adaptation to the needs of the organization.

• We will develop dedicated internal procedures including rules for reporting irregularities, for conducting explanatory proceedings and for protecting whistleblowers.

Conducting dedicated trainings

We will help in the preparation of training courses that take into account the diversity and needs of employee groups, including expectations, scope of responsibility or potential risks.

Support in internal communication activities

Appropriate management of information flow in the company helps in achieving the benefits of implementing a whistleblowing system.

We will help you plan internal communication regarding the process of reporting irregularities (defining the target group, selecting communication tools and channels, identifying people responsible for disseminating compliance standards in the company).

Platform for signaling irregularities

One of the channels we propose to use for signalling irregularities is an internet platform that can be easily integrated with internal company systems. This tool guarantees full anonymity of reports, data security and its compliance with the GDPR. 

The platform contains many solutions enabling the effective conduct of explanatory proceedings, including, inter alia: 

• differentiation of access levels, 

• categorization of cases and reports, 

• generation of statistics and linking of cases,

• compliance with current and existing regulations, 

• ability to adapt to the needs of our clients.

Support in examination of reports

We support the preliminary examination of reports received by the whistleblowing platform for reporting irregularities regarding:

• receipt and verification of the nature of the report, 

• initial assessment of the investigation initiation or closing the report,  

• first contact with the whistleblower, 

• presentation of the collected information for the client's decision on the next steps

Explanatory proceedings

We support in conducting explanatory proceedings during which we:

• review documentation and financial data,

• conduct open source intelligence,

• secure evidence material,

• conduct interviews with employees,

• prepare conclusions from the analysis.